Admin Info (Western Ontario Baseball Association)

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Key Dates for Roster Registration

Attention Local Registrars and Team Coaches

DUAL REGISTRATION (ALSO KNOWN AS CENTRAL REGISTRATION):

Each player (elite, rep, select, house league) registers with BOTH the Local Association and Ontario Baseball Association.
Before any player can be registered, the following must be reviewed, acknowledged and agreed to:
WOBA Registrar does NOT submit the WOBA rosters to the OBA as some centers include more than just WOBA players for insurance purposes. This is the responsibility of local association administrators.
Need to ensure you have correct waivers during registration

This link will take you to where you can upload your Central Registration file

League Registration Upload - Ontario Baseball Association

OBA REP TEAMS

Preliminary rosters should be provided to WOBA Registrar by either April 21^st or 10 days prior to the teams first game
Rosters must be finalized by May 24th to provide the WOBA Registrar time to review before the OBA deadline of May 31
All teams must be uploaded by WOBA Registrar
Local Registrars will NO longer be able to make changes on Baseball Shift but will be required to review for accuracy (New 2025)

NEW CLASSIFICATION PROCEEDURE FOR OBA REP TEAMS

Teams must submit their Classification to the OBA Office on or before April 28th annually, or 5 business days prior to the team’s first game of the season, whichever is later. The method of classification shall be adding the classification to their roster ID in the OBA approved rostering system (i.e.: 13U AAA). Failure to submit such information by the deadline shall result in the applicable team(s) not being permitted to participate in OBA Championships.

Once a team classifies for the season, they will not be permitted to lower their classification, however they may choose to classify higher if they wish.

Rosters must be finalized by the OBA site by May 31, 2024

Teams must declare their intention to participate in the OBA Championship that they classified in at the start of the season no later than June 30th. However, as WOBA must submit the final classifications no later than June 30th, a league deadline earlier in June shall be set each year to accommodate administrative roles.

NEW FOR 2025 --HOW OBA REP WILL BE DOING CLASSIFICATIONS

The OBA Rep Commissioner shall appoint a Competition Committee to review the number of teams desirous to play in the OBA Championship.

The Competition Committee will meet on the weekend following the second Monday in July to review and ensure that teams are entered for the classification that they submitted at the start of the season. Teams may not be reclassified by the Competition Committee.

The Competition Committee shall present the final classifications and recommendations for determining additional Play-Off spots to the Rep Council at the July Rep Council meeting.

Teams not permitted to classify by an Affiliated Association Affiliated Associations do not have the authority to prohibit a rostered Local Association team from participating in the Provincial Championships except for disciplinary purposes. Disciplinary decisions to remove a team from competing for a Provincial Championship are appealable to the Commissioner of Rep Baseball via the Commissioner’s Appeal process

OBA Select Teams

Select teams will continue to use Baseballshift for registrations
OBA Deadline Select: by usual roster submission, deadline of June 30^th
Preliminary rosters should be provided to WOBA Registrar by June 1st so that a preliminary review can be done and should be finalized by June 20 to provide the WOBA Registrar time to review before the OBA deadline of June 30
All teams must be uploaded by WOBA Registrar
Rosters must be finalized by the OBA site by June 30
Please keep in mind that you need to get roster to WOBA registrar with enough time for review and upload to Basballshift so that the teams will show on the pitch count app

COACHES ON ROSTERS -- INFO FOR OBA REP AND OBA SELECT TEAMS ONLY

OBA does not send emails out to coaches to advise them of what certification they hold or need.
OBA will continue to utilize and update a list of coach certification at Coach Certification Status 2025 verification portal. All local Reps have been provided with this link for local registrar use.
A certification check will be completed by July 8. Any coach without proper certification will be removed from the OBA roster.

OBA does not send emails out to coaches to advise them of what certification they hold or need.

OBA will continue to utilize and update a list of coach certification at Coach Certification Status 2025 verification portal. All local Reps have been provided with this link for local registrar use.

Click Below link to see Coach certification requirements and status.

Coach Certification Requirements

Coach Certification Status 2025 | Register OBA

INSURANCE

Season deadline is June 15^th
Account for all players, coaches, and volunteers. If you have an additional in-house program, include as well.
If you have an OBA Rep or OBA Select team which includes players not from your local association, include these players under your insurance. These players may be playing local league in another community and would be covered in their home local for local team play, but they are not covered under another local association for OBA play. In essence this type of player would be insured twice.
Umpires who are not OBA carded must be included under local association insurance. Carded umpires have already paid their own fee when they recertified with OBA.
Additional travel insurance available for out of province or out of country

OBA Safe Sport Insurance Link

WOBA LEAGUE

WOBA Teams will be uploaded into the Baseballshift website used previously for Rep and Select Teams – OBA has created a 2025 WOBA House league portal

This will then flow through to the pitch count app

WOBA registrar will provide a template to fill out - similar to prior year

Ø Teams will need to identify players on a Rep or Select Team as the names need to identical in order to ensure pitch counts are recorded appropriately

Ø The upload from Baseball Shift to the Pitchcount app will be done manually from OBA unlike the OBA teams which are done weekly

Ø WOBA will provide dates to OBA to upload

All locals must submit WOBA team rosters to the WOBA registrar by Friday May 2^nd for review

WOBA will direct OBA to do first upload May 12^th

Final Rosters to the WOBA Registrar are due June 9th with final upload by OBA June 20th

Template will be provided by WOBA Registrar

NOTE: WOBA policy states that:

Any teams not submitted by this date will not be able to declare for the year end WOBA championships nor may any player not on a WOBA roster by this date be permitted to play in the WOBA championships. Minor changes are still permitted after this date such as for player movements

KEEPING TRACK OF PITCH COUNT -- NEW LEAGUE ARM CARE TRACKING PROCEDURES

With the exception of 9u and 7u ball, pitches have to be counted in all WOBA games.

As stated above, WOBA will look after the import of league rosters onto the OBA arm care app's house league portal.

Beginning 2025, all coaches will be responsible to enter pitch counts onto the OBA Pitch Count App

ARM CARE -- PITCH COUNT APP FOR ALL OBA SELECT, OBA REP AND WOBA LEAGUE TEAMS

All OBA and Select Teams must record pitch counts on a pitch count app developed by the OBA. The Baseball Ontario Pitch Count App is provided free for all Baseball Ontario teams.

Click this link to see how to videos for the pitch count app
How to Series Pitch Count (All) | Register OBA

Click Below link for frequently questions about the Pitch Count app

FAQ - Pitch Count | Register OBA

The Baseball Ontario Pitch Count app is available to anyone in Ontario to access as a guest user. Guest users can view rosters and pitch count information for any team in the province.
Only Coaches are permitted access to the full functionality of the app, such as entering games, adding players, and adding pitch counts. Coaches may delegate access to a volunteer to enter pitch counts only.

In order for coaches to access the app, you must be on an approved Baseball Ontario roster with a valid and unique email address. Two coaches cannot share the same email address in the system. Please email [email protected] for support. Please note this email address is not monitored 24/7, your email will be responded to as soon as possible.
The Pitch Count app account set up is triggered by the upload of your roster into the Pitch Count system. Once you submit your roster, it must be approved by your Affiliate Registrar. As soon as it is approved and received by the OBA office with a valid email address attached to the coach, it will be uploaded into the system and you will receive an email to sign up.
The Pitch Count app is available through the Google Play Store and the App Store.

The OBA has posted numerous videos on how to use the pitch count app and it can be found at the following link:
Courses (coachoba.ca)

The following link will take you to frequently asked questions on the Pitch Count
FAQ - Pitch Count | Register OBA (coachoba.ca)

A Pitch Count User Guide can be found in the following link:

Pitch Count App User Guide | Arm Care | Baseball Ontario ONDeck.

PDF LINK- Pitch Count User Guide PDF

The following link will take you to Frequently asked questions on the Pitch Count App
Arm Care and Pitch Count Rules FAQ PDF

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